Property Records
Public Record Property Ownership
Locate deeds and assessor records to identify a property's owner of record, verify parcel details, and request certified copies from the recording office when needed.
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Property Records
Deeds
Parcel Search
Owner Lookup
Page Guide:
Quick Overview
identify a property's current titled owner
First Record to Confirm
The most recent recorded deed naming the current grantee, held by the county recorder/land records office.
Usually Searchable Online
Assessor parcel lookup by address/APN and recorder grantor–grantee index by name/date; available fields and images vary.
Requires a Request
Certified deed copies or full document images are obtained from the recording office using a document number, book/page, or recording date.
Helpful Identifiers
Parcel number (APN/PIN) or exact site address; owner name assists in deed index searches.
Start Here
- Start with the recorded deed to confirm the titled owner.
- Search the assessor’s parcel or tax roll to match address to APN and view owner-of-record fields.
- Use the grantor–grantee index to find the latest transfer into the current owner.
- Request a certified deed copy from the recording office if legal proof is required.
- Verify business-owned property details by searching the state business registry for LLC or corporate principals.
Record Routing
- Recorded ownership transfer (deed) -> County recorder / land records index
- Current owner on tax roll -> County assessor property search
- Certified deed copy -> County recorder copy request
- Parcel number (APN/PIN) -> Assessor GIS or parcel map
- LLC or corporate owner details -> Secretary of State business registry
Common Search Inputs
- Record type (deed, deed of trust, lien)
- Document number or book/page
- Parcel number (APN/PIN)
- Property address (street, unit)
- Grantor/grantee name
- Recording date range
Where to Search
| Where To Check | Best For | How To Search | Why It Helps |
|---|---|---|---|
| County Recorder / Land Records | Recorded deeds and ownership transfers; document images; certified copies | Index search by grantor/grantee, document number, or date; request copies as offered | The deed is the legal instrument that establishes title and the current owner of record. |
| County Assessor / Property Search | Parcel data, address-to-APN matching, owner-of-record fields on the tax roll | Address or APN lookup; view parcel characteristics and tax roll fields | Links an address to its parcel number and displays owner/taxpayer fields used for billing. |
| Assessor GIS / Parcel Map | Map-based APN identification, parcel boundaries, and links to record pages | Interactive map search by address or map navigation | Finds the correct parcel identifier to run deed and assessor searches accurately. |
| Tax Collector / Treasurer | Billing party information, payment status, and tax-related notices | Parcel or address lookup; view account status fields | Confirms who is billed for taxes and whether delinquencies or notices might affect ownership review. |
| Secretary of State Business Registry | Managers/officers/agents for LLC or corporate property owners | Entity or agent name search; view public business filings | Identifies people behind entity-held property when the deed lists an LLC or corporation as owner. |
Ownership Verification FAQs
Which record proves ownership: the tax roll or the deed?
The most recent recorded deed establishes title. The tax roll shows owner-of-record and billing fields but is not the instrument that transfers ownership.
Can I find the owner online without a parcel number?
Use an address search in the assessor portal or a GIS parcel map to obtain the APN, then check the recorder index for the latest deed.
When do I need a certified copy of a deed?
Certified copies are typically requested for court filings, loan underwriting, or transactions requiring proof of record authenticity.
What if the owner name on the deed is a trust or LLC?
That is common. For trusts, ownership rests with the trustee named in the deed. For LLCs or corporations, check the state business registry for listed managers or agents.